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Venue Emergency Action Plan Template for Youth Flag Football

Fill in one emergency action plan for every site you play on. It names who calls 911, who meets EMS at the gate and who brings the AED, gives the address and GPS coordinates, the nearest trauma hospital, the AED and shelter locations with walk times, the emergency contacts, the 911 script and the weather plan. Review it every year.

From the Flag50 Start My Flag Football League Playbook (2026 Edition), Appendix A3. Last reviewed October 28, 2026. By Jay Fraser. Figures are tagged Sourced or Estimate; how we sourced this.

Have counsel review this template before anyone signs it or relies on it.

General information, not legal or medical advice. Any injury, heat illness or suspected concussion needs a qualified medical professional.

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How to use the plan

The 2017 Inter-Association Task Force, which includes NATA, calls for a venue-specific emergency action plan for each site, reviewed annually, plus coaches trained in first aid, CPR and AED use Sourced. This template follows the playbook's outline of that plan.

  1. Fill in one copy per site, with the parks department's on-call number and gate details.
  2. Name a person for every role on every game day. If a role holder is absent, the site supervisor reassigns it before the first game.
  3. Find the AED and time the walk from each field. The widely cited target is a shock within three minutes of collapse, so the AED needs to be within about a 90-second walk of every field Sourced.
  4. Copy the weather lines from your lightning and weather policy and your heat policy.
  5. Keep the plan in the medical binder at the check-in tent with blank incident reports, and give every coach and official a copy.
  6. Review it every year, and after any incident. We also recommend a walk-through of each site before the season, so every role holder has found the AED, the gate and the shelter at least once before they need them Estimate.

Why each line matters, and what the task force asks of youth leagues, is in the guide to the emergency action plan.

The template

League name: ______________________________

Venue emergency action plan

One per site. Reviewed annually and signed by the league safety officer.

Location

Site name
Street address
GPS coordinates
Gate or entry instructions for an ambulance
Nearest hospital with trauma capability, and drive time

Roles for each game day (by name)

Calls 911
Meets EMS at the gate
Retrieves the AED
Manages the crowd
Contacts parents
Weather watcher

Equipment locations

AED location, and walk time to each field
First aid kit
Ice, and immersion tub or tarp
Lightning shelter, and walk time

Emergency contacts

League safety officer
Parks on-call number
Athletic trainer or medical provider
League owner

Communication

Who has radios or confirmed cell coverage

911 script: the address first, then what happened, then the person's age and condition.

Weather plan summary

  • Thunder means stop
  • 30-minute reset after the last thunder or strike (every new flash restarts it)
  • WBGT zones and actions posted
Field closure hotline

After an incident

Where incident reports are kept
Post-incident debrief (who leads it, and when)

Review

Annual review date
Pre-season walk-through date (recommended)
League safety officer signature
Date
Have counsel review this template before anyone signs it or relies on it. Free template from the Flag50 Start a League guide: flag50.com/start-a-league/templates/emergency-action-plan

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General information, not legal or medical advice. Any injury, heat illness or suspected concussion needs a qualified medical professional.